Contracts & Procurement Officer

Service Area:
Business Services
Location:
Manchester
Salary Details:
Competitive
About The Role
The basic purpose of the job and its primary objectives
 

Due to continued growth and development we have fantastic opportunity to join our fast-paced award-winning Law firm. As a key part of the firm, the purpose of this role is to deliver a high quality and cost-effective procurement and contract management service across the organisation. Reporting to the Head of Risk & Assurance, this position will be responsible for maximising on-going efficiencies and savings through robust procurement and contract management practices which comply to internal Contract Frameworks, Financial Regulations, the Procurement Strategy Framework and all other appropriate policies including relevant EU and UK legislation.

 
Main Responsibilities
 
  • Be the Firm’s main point of contact for all contractual and procurement queries, and ultimately responsible for controlling and maintaining all contractual documentation.
  • Act as ‘gate-keeper’ for all supplier and client contract variations and changes and managing the contract change process.
  • Responsibility for the speedy rectification of any issues arising from contracts and working with stakeholders as required to resolve and implement controls for future prevention.
  • Identify, create and deliver procurement and contract management training and supporting materials.
  • Ensure contracts comply with legislation both current and subsequently enacted
  • Establishing, agreeing and maintaining performance metrics - working with Legal Operations and Business Services teams as required
  • Monitoring overall contract performance and reporting internally as required.

Procurement & Supplier Management:

  • Preparing supplier tender and contract documentation by liaising with budget holders, including recommending appropriate key performance indicators (KPIs) and management terms for inclusion. 
  • Ensure that procurement management processes are developed, implemented and monitored to achieve efficiency and value.
  • End to end running of procurement processes, advising on and leading budget holders through the procedures in line with the Procurement Framework.
  • Advising on and assisting with managing supplier performance against contractual terms and KPIs.
  • Maintaining and monitoring the firm’s Procurement Framework, its processes and the Firm’s approved supplier list.
  • Support budget holders in their relationships with suppliers, including assistance with due diligence requirements and attending supplier meetings with them where necessary.
  • Ensure supply chain risk and compliance with modern slavery legislation is addressed when planning procurements and work with budget holders to help mitigate risk contractually and through supplier relationships.
  • Identify opportunities for continuous improvement of the provision of services, maximising efficiency in processes involving HF to remove any waste steps impacting HF and improving value for money through the procurement process.
  • To manage suppliers as directed by the Risk and Assurance Department to include:
    • Acting as the key point of contact for the Firm suppliers
    • Work with suppliers and HF’s operational managers to optimise supplier performance and ensure suppliers adhere to HF’s required operational processes to maximise efficiency
    • Publishing performance reports for key HF suppliers to stakeholders regularly to ensure there is a focus and visibility around supplier performance
    • Benchmark supplier performance and price based on value for money both against other HF suppliers and within the wider market
 
Client Contract Management
 
  • Support Client Account Managers and stakeholders in drafting and maintaining client contracts and variation agreements
  • Supporting contract reviews for work HF is tendering for and ensuring contracts on the HF Approved Supplier list are up to date and appropriate.
  • Maintaining the Firm’s client document management database
  • Identify, collate and maintain client SLAs and performance metrics register.
  • Ensure client contract compliance with Internal Audit and R&C teams.
  • Develop and maintain HF standard agreements, CCFAs and SLA templates
Personal Specification

The ideal candidate will have a background in dealing with procurement practices and contract management gained through working for a corporate entity, law firm or other relevant organisation.

You will have solid experience in developing procurement programmes and strategies and be versed in reviewing standard contractual documentation. You will have strong communication skills, be highly self-motivated and have excellent attention to detail. Also be able work at speed and be adaptable to change. You will be able to build relationships with colleagues across the Firm and with senior stakeholders. In addition, have the confidence to take a lead in meetings, deliver presentations and deputise for the Head of Risk & Assurance where necessary.

To be successful in this role we believe you need to have:

  • Professional qualification in procurement or contract management or related area or 3+ years working experience

Required Knowledge, Skills and Abilities:

  • Comprehensive understanding of procurement law and contracts.
  • Ability to challenge the views of stakeholders and manage expectations whilst maintaining appropriate relationships through strong interpersonal skills.
  • Strong analytical and numerical skills demonstrating an ability to evaluate costs and identify potential issues, risks and savings.
  • Excellent standard of literacy and effective written communication skills for drafting procurement literature or proposing contract variations.
  • Good verbal communication and presentation skills including the ability to explain technical matters to a non-technical audience.
  • Ability to deal with a demanding workload which may include conflicting demands on time.
  • Ability to create Firm-wide procurement schedules, update and monitor them and re-prioritise where necessary.
  • Ability to work on own initiative and as a member of a team.
  • Strong conflict management skills and ability.
  • Strong negotiation skills.

Desirable:

  • Background knowledge of the insurance and legal services industry
  • Knowledge of risk, compliance and/or project management key principles, systems and standards.
  • Excel and Powerpoint savvy

Horwich Farrelly are a successful niche practice, who promote a relaxed and approachable atmosphere and operate a relaxed dress down policy.

Our full time hours are 35 hours per week, Monday – Friday 7 hours per day working flexible hours between 6am to 9pm.   

All our employees receive range of company benefits including:

  • Flexible working hours;
  • Reduced gym memberships;
  • Training bursaries;
  • 25 days holiday, plus bank holidays;
  • Employer pension contribution
  • Perks at work

 

 

 

Contact us

If you would like further information about any of our specialists or the services we offer please get in touch.

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