Legal Support Operations Assistant

Service Area:
Business Services
Salary Details:
Advertising End Date:
31 Jan 2020
About The Role

We are seeking an Operations Assistant to join our rapidly growing business.  You will be part of a large dedicated team who form the core of our support operations. The basic purpose of the job and its primary objectives is to ensure that all post is dealt with efficiently and effectively and all departmental mail is placed on the appropriate files accurately and as quickly as possible

The ideal candidate will need a proactive attitude, efficient and organised individual with excellent attention to detailYou'll be providing general assistance including processing all outgoing and internal post, sorting and facilitating delivery of incoming mail to departments, logging faxes, assisting with filing and other general administrative support.  This is a busy, physically active role, requiring the ability to switch between tasks quickly to support a dynamic internal customer base. 

Please note the close date for this role is Friday 31st January 2020.
Personal Specification
Main Responsibilities:
  • Open and scanning all incoming post and facilitate delivery to the correct departments and individuals where required.
  • Conduct file searches etc.
  • Assist Fee Earners when required with rearrangement of filing cabinets, splitting of files etc.
  • Collection of post throughout the day from post areas positioned on each floor.
  • Processing all outgoing and internal post via Royal Mail, DX, special delivery and courier.
  • Deliver by hand to local courts and any extra deliveries required around the city centre.
  • Dealing with stationary orders and replenishment across the floors.
  • Identify unreferenced post using Case Management System.
  • Respond to queries quickly and efficiently.
  • Provide ad hoc admin support
  • To use all office equipment efficiently & competently.
  • To ensure the confidentiality of all the firm’s and client’s documentation and information in compliance with all DPA requirements
  • In addition, the job holder is required to perform other responsibilities assigned by the management as and when requested which is not exhaustive and may include working in other operational support teams

The Firm

Horwich Farrelly are a successful niche practice, who promote a relaxed and approachable atmosphere and operate a relaxed dress down policy.

Our full time hours are 35 hours per week, Monday – Friday 7 hours per day working flexible hours between 7am to 6pm.

All our employees receive range of company benefits including:

  • Flexible working hours
  • Reduced gym memberships
  • Training bursaries
  • 25 days holiday, plus bank holidays
  • Employer pension contribution